Adding Assets

Single or multiple local files or assets already in the system can be selected and added to the job data sheet as an asset.

Prerequisite:Closed If the Image variable is present in the form of the Add Asset button on the data sheet, authorized users can use it to add locally stored files or existing assets from the Media Pool to the data sheet.

Note

Multiple use of the same asset in the Image of the open job data sheet is not possible.

You have three options for adding one or more assets to the job data sheet:

  • Uploading a File From the Computer

    If you want to attach one or more files to the data sheet that are stored locally on your computer or on a server, use the function Upload new assets.

  • Adding From Own Collection

    The assets are already in the system and have been preselected by you after the upload and stored in a collection. You use the command to add an asset from your Media Pool collection Own DSE images to the data sheet.

  • Selecting an Existing Asset

    For the purpose of creating a new image flyer, you want to find an asset in the Media Pool, select it, and place it on the data sheet. The Image is located on its own tab.

Once you have added an asset, it will be displayed as a tile on the data sheet with the corresponding information and a function bar. The original file name is displayed as the title without the suffix. The file format is indicated below this. The buttons in the bottom line of the tile provide the following functions:

Function

Description

This opens the detailed view of the asset with metadata and a large preview.

This downloads the asset.

×

This removes the asset from the data sheet.

⋮

This opens the ⋮ menu with the functions listed below.

Open

This opens the detailed view of the asset.

Start Review

Note: Available only if the Review Manager module is activated and you have appropriate permissions.

In the case of a review in progress, the details are displayed on both the asset tile and on the Details tab on the right-hand side of the data sheet.

The comments area of a data sheet shows whether a user edited a review that was started in the job. Additionally, you can see the status of the review after clicking on the tile.

Refer to the section below for information about the progress indicators for a review.

Open Review

Note: Available only if there is an ongoing review for the asset and you have appropriate permissions.

Decide

Note: Available only if you have appropriate permissions to vote on assets.

Here you can immediately decide whether you want to approve or reject the asset on the data sheet without starting a review.

Large Preview

A large preview image of the asset is displayed.

Remove

The asset is removed from the data sheet.

Send As Email

This sends the asset by e-mail.

Download

This downloads the asset and saves it locally.

If the asset is under review, an overlay indicates this along with the current review status by means of four different icons.

Function

Description

The review has been started and is underway. Version 2 is currently in progress.

The review is currently paused and a new version has been requested.

The review process is complete and the asset is thereby approved.

The review is permanently finished and the asset was rejected.

For more information on the review process, please refer to the Review Manager User Help.